Power apps offline - Modern driven app and Canvas app

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In today's digital landscape, seamless access to applications and data is crucial for maintaining productivity and efficiency. However, network connectivity is not always reliable, especially for teams working in remote locations or on the move. Enter Microsoft Power Apps, a versatile platform for building custom business applications. One of its standout features is its offline capability, enabling users to continue their work without an internet connection. This functionality ensures that critical tasks can be performed anytime, anywhere, bridging gaps in connectivity and enhancing the overall user experience.



Here I will go through how to enable this feature in power apps.

Select the model-driven app that you want to enable for offline> Select settings>set the Can be used offline toggle to On


Enable a table for offline:

Select the table that you want to add to an offline profile, In the Edit table settings, select Advanced options, and in the Rows in this table section, select Can be taken offline.


The modern app designer generates a default offline profile based on how the app is configured.

The default offline profile is a starting point to help you quickly build an offline profile. The default profile doesn't compute the optimal filters for each table. It's important that you review and adjust the proposed filters based on your organization's needs.



Review the proposed filters for each table. Make sure that the data downloaded on users' devices is limited to only what's necessary. Focus on the most-often-used tables in your app, which in most cases have the Organization rows filter set.

The tables that are added to the profile also have the Related rows only filter. These are tables used in certain views that require related information. You might not need to modify them according to your organization's needs.

Applying an appropriate filter for each of the tables configured in the offline profile is critical to limiting the amount of data that downloads on users' devices.

Keep in mind, that you can have 15 related tables in a custom filter. You can also have 15 relationships. 

If you selected the Default offline profile mode, all your users who have access to the app can also use it in offline mode.

However, if you selected Restricted to selected users, you have to manually add users (requires admin privileges) to the offline profile. The app is enabled for offline use only for those configured users.

Sign in to the Power Platform admin center>In the Users with offline access area, select Add users>Select the users that you want to add to the mobile offline profile. The users that are added, based on teams, are listed under each team. User's that are added individually are listed as individual users.>When you're done adding people, select Save.




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